Thursday, April 14, 2011

Six strategies for improved call center schedule adherence

One of the toughest jobs related to managing any call center may not be the calculations of proper forecasting nor the numerous iterations of coming up with the best schedule mix. The hardest part is often ensuring there is the right number of staff with the right skills in their seats at the right times of the day. So how do you get staff to show up for work on time and stick to their planned break times as well as generally acceptable time on various work tasks?

We are very excited that our special guest speaker and industry expert, Penny Reynolds from the The Call Center School, will share with you proven practices on schedule adherence.


















What attendees will learn?
  • Quantify the cost and service implications of missing staff
  • Identify ways to communicate and educate staff on the “power of one” in call center staffing.
  • Describe options for setting adherence performance goals and selling to the staff
  • Identify the reasons why staff don't adhere to the schedule plan
  • Identify reward and consequence programs that support adherence goals
We are looking forward to having you join us for this free webinar.


Thursday, April 7, 2011

How does workforce management software impact call center staffing?

Granted, you can do basic forecasting and scheduling with a spreadsheet. So, where is the real value of a workforce management solution then? Based on customer feedback, you can achieve improved staffing accuracy; get more visibility into call center operations and schedule adherence throughout the day, faster react to fluctuations in call volumes and better handle exceptions.
  • More accurate forecasting: Starting with an accurate forecast and optimized schedule will more likely achieve the targeted service level (avoid under-staffing) at the lowest possible cost (avoid over-staffing). WFM solutions allows you to easily run different scenarios, forecast special days, and include call history more effectively to achieve high accuracy.
  • Better manage call and non-call activities: One of the top challenges of many call centers is how to forecast and schedule non-call activities. WFM solutions make non-call activities part of the forecasting and scheduling process.
  • Schedule flexibility for higher productivity: With a WFM solution call centers are able to implement a more flexible schedule to address center needs (fluctuating call volumes) and agents needs (flexible start/end time, time off), resulting in higher center productivity.
  • Improved schedule adherence resulting in reduced shrinkage: With real-time adherence and adherence reports you can more effectively work with agents on reducing shrinkage. You can better educate agents about impact of adherence and set measurable goals. You can share adherence reports with agents, discuss causes for out-of-adherence and discover ways for improvement as a team effort. In addition, you are able to provide incentives to motivate adherence behavior.